Resolution approving an Agreement to obtain software, annual maintenance, and implementation services from Questica LTD., 2130 Main Street, Suite 245 Huntington Beach, CA 92648, for upgrading and maintaining the City’s Budget Information System Software.  The proposed Questica upgrade consists of an estimated 500 hours of professional services at the rate of $150/hour, for a total cost of $75,000.  No additional software licensing fees are required by Questica for the upgrade.  The annual software maintenance fee for the software is $24,000, beginning October 1, 2019.  This is the same maintenance fee currently being paid for the current Budget Information System Software.  Increases in the fee are capped at 3% per annum.

The City currently uses the Fletcher and Fletcher (Fletcher) Budget Information System.  Questica, successor-in-interest to Fletcher, has announced that they will no longer support Fletcher Budgeting software.  This request is considered sole source due to the relationship with Questica, as successor-in-interest to Fletcher, and given that no licensing fees are required.  Funds available in the General Fund.

Recommendation:  Budget Officer recommends adoption of the Resolution.