Resolution waiving section 30-81(a) of the City Purchasing Code, to approve Contract No. 0118-0920-YEL with Yellowstone Landscape – Southeast, LLC, P.O. Box 849, Bunnell, FL 32110-0849 for a one (1) year landscape maintenance contract for services at various City properties including City Parks and other facilities at a cost not to exceed $141,925, with two (2) one-year renewal options with the same terms and conditions, authorizing the City Manager to exercise renewal options; and authorizing the City Manager to expend the annual budget appropriations for this service contract.

On May 2, 2018, City Commission awarded Contract No. 0118-0920-SSG to Southern Sunshine Group for landscape maintenance.  During the first three months of the contract period, there were significant deficiencies of the work being performed.  As a result of a failure to perform the obligations in Contract No. 0118-0920-SSG, a 10 day notice was sent to Southern Sunshine Group on August 15, 2018 to correct the deficiencies.  Southern Sunshine responded notifying the City of the voluntary contract termination effective August 22, 2018.  In accordance with section 10(a)(2) of the contract, the contract will terminate automatically without need for further notice.  Yellowstone Landscape was the second lowest bidder.  While the bid offer submitted on April 2, 2018 was effective for 60 days, Yellowstone Landscape agreed to extend their bid through October 31, 2018.  Funds available in the General Fund.  

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.