Resolution approving the construction project budget for the First Step Shelter Program Project at $2,875,000; includes a $2,500,000 preliminary construction cost estimate plus a 15% contingency of $375,000; temporarily waiving the Purchasing Code Chapter30, Section 30-81 to give the City Manager authority to expedite the project schedule and award First Step Shelter Program project contracts to the lowest, responsive, responsible bidder and authorizing the City Manager to approve all required Change Orders and project expenditure needed during the project provided that these actions are within the overall budget authority.
This request is needed to expedite and shorten by approximately 6 months, the current traditional design and construction schedule for the First Step Shelter Program Facility (Shelter Facility) building project. This will be accomplished by the proposed use of an expedited Overlapped Construction Phasing approach. This will require the pre-bid advertisement establishment of the City Manager’s budgetary authority and providing temporary Shelter Facility project specific waiver of the Purchasing Code Chapter 30, Section 30-81 for construction bidding and award processes.
The shelter building is currently scheduled to be constructed by the end of October 2019. City staff proposes to use an expedited Overlapped Construction Phasing approach and the requested City Manager authority to expedite the construction schedule. It is estimated that the building construction can be completed by May 2019 for a current schedule savings of approximately 6 months. However after construction of the Shelter Facility building is completed it will be up to the selected operating entity to furnish and equip the building and get it open for business. Funds available in the Grant Project Fund and the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of the Resolution.