Resolution authorizing the City Manager to approve and sign  “minor amendments” to grant agreements which have been approved by the City Commission including existing grant agreements.  Minor amendments are amendments required by the granting agency during administration of the grant that do not substantially change the scope of the project. These minor amendments include the following:

• Certain adjustments to maximum grant funding

• Extensions of grant term

• Changes to the City’s Project Manager

• Extensions/adjustments of project completion dates

• Adjustments to grant related budgets including reallocation of costs among project tasks

The City has been successful in receiving multiple grant awards over the last couple of years.  During the administration of each grant, it is relatively routine for changes to occur during the project which require amendments to the grant contract.  Many times these amendments are very minor in nature which do not change the scope of the project.  A common amendment is an adjustment to the maximum grant award.  The maximum grant award is typically based on an estimate of cost provided before all design and project bidding occurs.  The granting agency many times will require the grant amount to be amended to reflect an increase or decrease in the grant award to reflect actual bid costs.  There is no City funding associated with this request.

Recommendation: Business Enterprise Management Director recommends adoption of the Resolution.