Resolution approving the purchase of an upgraded Kronos-TeleStaff Police and Fire time and attendance system from Kronos Inc., 297 Billerica Road, Chelmsford MA 01824 at a cost of $17,045 for Police and $9,485 for Fire, totaling $26,530. The upgrade includes Workforce TeleStaff Global Access version six software licensing, support services, a subscription to Kronos Education Services, and professional services from Vendor No.101432. This purchase is considered sole source, since the City Police and Fire Departments currently utilize Kronos-TeleStaff to manage employee time, attendance, vacation scheduling, and daily rosters. Kronos-TeleStaff Licenses and Services are subject to the terms and conditions of the Kronos Sales, Software Licensing, and Services Agreement approved by Resolution 14-25, executed on February 7, 2014. The TeleStaff system assists the City’s public safety agencies in controlling labor costs, minimizing compliance risks, improving productivity, and provides employees with communications and online accessibility to rosters, and schedules. The web-based solution tracks employee certifications, ensures staffing does not fall below requirements, supports union and business rules, tracks overtime, contacts employees by telephone, email, or mobile devices for emergency responses and for backfilling vacant shifts, and automates time card submittal and workflow to the City payroll system. Funds available in the Information Technology Fund.
Recommendation: Chief Financial Officer recommends adoption of the Resolution.