Resolution approving Task Order No. 1, Grant Management Support Services operating under the new competitively awarded Contract No. 0117-0960 (Thompson Consulting Services, LLC – Debris Monitoring and Related Services) to complete reimbursement requirements for the expenditure of grant services in response to Hurricane Matthew (DR-4283), and authorization for the City Manager to expend the not-to-exceed amount $40,000.00 for additional related services.  City Commission awarded the continuing services contract for Debris Monitoring and Related Services to Thompson Consulting Services, LLC (TCS) on July 05, 2017 per Resolution No. 17-206. TCS has continued to provide Public Assistance (PA) grant management services to the City of Daytona Beach for Hurricane Matthew (DR-4382) diligently to ensure the City receives FEMA assistance.  FEMA and the State historically reimburses the City for a portion of these costs. Assistance for the State and affected local Governments can include as required:

•           Payment of not less than 75 percent of the eligible costs for debris removal and emergency protective measures taken to save lives and protect property and public health.  Emergency protective measures assistance is available to state and eligible local governments on a cost-sharing basis including direct federal assistance (Source: FEMA funded, state administered.)

•           The State of Florida historically reimburses 12.5% of the remaining balance of the local cost share. General fund balance will be used for any unreimbursed costs and 12.5% (5,000) has been set aside for this agenda item. A future budget amendment will authorize all Hurricane Matthew related costs not covered by FEMA. 

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.