Approval of the minutes of the April 16, 2016, Special City Commission Meeting and the June 15, 2016, City Rental Fees Workshop held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda or any other matter that is not on the Agenda.

Resolution awarding Continuing Services Contracts to Infrastructure Engineers, Inc.,1511 East SR 434, Suite 1001, Winter Springs, FL 32708 and CDM-Smith,2301 Maitland Center Parkway, Suite 300, Maitland, FL 32751 in accordance with Chapter 30 of the City Code, for as-needed Construction Engineering and Inspection (CEI) Services, for a term of five (5) years. 

Projects will be issued alternately between the two (2) above listed consultants by issuance of a Work Authorization.  The scope of services and compensation for each project will be negotiated and mutually agreed upon prior to project issuance.  Work Authorizations will be issued when a project is awarded to a contractor.

    Recommendation:  Deputy Public Works Director recommends adoption

    of the Resolution.  

Resolution approving a  Cash Management Master Agreement with the  best and lowest cost proposal for banking services from TD Bank, 9715 Gate Parkway North, Jacksonville, FL 32246, for an annual estimated cost of $26,665, for a three-year period with an option for two (2) one-year renewals.   While the estimated annual cost is $740 more than the FY 2015 actual fees incurrred, it is approximately $13,694 less than the current provider's RFP proposal. TD Bank has two locations within the city limits: 1060 West International Speedway Boulevard and 1590 S. Nova Road.

The City Manager and the Chief Financial Officer (CFO) will be the authorized signatories for the City’s bank accounts. The CFO will be authorized to complete all necessary forms and designate Online Treasury Management access. The CFO is authorized to review and adjust which banking services are selected for the City in order to accommodate the rapid changes in technology and to ensure internal control procedures are followed. The City Manager is requested to be authorized to exercise the renewal options of the contract. Funds are available in the General Fund and the Water and Sewer Fund.

     Recommendation:  Chief Financial Officer recommends adoption of the

     Resolution.

Resolution approving a Facility Use Agreement with Sports Network International Inc., a Florida for-profit corporation, 10 Broadcreek Circle, Ormond Beach, FL 32174, for the use of the Municipal Stadium for youth football games held as part of the National Youth Football Championships (Eastern Division).  These games will take place on Thanksgiving and the Friday and Saturday immediately following Thanksgiving during the 2016, 2017, and 2018 calendar years.  This agreement also provides Derbyshire Field as an alternative site. 

    Recommendation:  Cultural Services and Community Events Director

    recommends adoption of the Resolution. 

Resolution approving termination of a non-exclusive drainage easement granted by International Speedway Corporation and accepting a replacement non-exclusive drainage easement granted collectively by Daytona Beach Property Holdings Retail, LLC; International Speedway Corporation; and 220 BFB, LLC. International Speedway Corporation is requesting the termination of a drainage easement that granted the City drainage rights over portions of the stormwater system that served the prior General Electric Research Park.  The easement in question currently encumbers a portion of the One Daytona project that will be developed as a Fairfield Inn hotel. Financing for that portion of the project requires termination of the prior easement to avoid any title issues.  The City will receive a replacement drainage easement that will provide drainage rights through the new stormwater system currently under construction in connection with the One Daytona project. The new easement will include drainage rights for the City, but will specify that the stormwater system will be owned and maintained by the One Daytona Community Development District.  No City funding is associated with this request.  

    Recommendation:  Director of Utilities recommends adoption of the

    Resolution.

Resolution accepting the lowest responsive bid from Saboungi Construction, Inc., 290A North US1, Ormond Beach, FL 32174, for a total base bid of $103,408 for the Holsonback Sidewalk Project.  This is a Florida Department Of Transportation (FDOT) LAP funded project to install a 5 foot wide concrete sidewalk along the south side of Holsonback Drive between the Volusia County Health Department and the Votran Bus Stop on Bill France Boulevard.  The LAP funds of $96,130 will pay for the majority of the project, and the City will be responsible for the remaining $7,278 needed to complete the project for a total project cost of $103,408.  Funds are available in the General Fund and the Grant Projects Fund.     

    Recommendation:  Deputy Public Works Director recommends adoption

    of the Resolution.  

Resolution awarding the lowest and best bid for chemicals used at the Ralph Brennan Water Treatment Plant, in an amount not to exceed $1,140,000, for Fiscal Year 2016/2017 with four (4) one-year renewal options along with the following stipulations:

Award bid (0116-1620 to the two lowest, best responsive bids for chemicals to the following vendors:

·         Carmeuse Lime Inc., 11 Stanwix Street, Pittsburgh, Pennsylvania 15222 - High Calcium Quicklime @ $220.29 / ton.          

·         Morton Salt, Inc., 123 N. Wacker Drive, Chicago, Illinois  60606 - Solar Salt (Sodium Chloride) @ $122.23 / ton.

Waive a minor irregularity which states "there are no minimums placed on orders" for 24 ton minimum order requirement.      

Authorize the purchase of the above chemicals on a per ton price basis for one year subject to the FY 2016/2017 budget appropriation.

Authorize the City Manager to approve any amendments required to implement proposed rate increases.

Authorize the City Manager to exercise the renewal options and to expend budgeted funds as needed during the renewal terms for purchases. 

The purpose of this request is to maintain compliance with state and federal regulatory water quality standards.  Funds are available in the 411 Water and Sewage Funds.

     Recommendation:  Director of Utilities recommends adoption of the

     Resolution. 

Resolution approving Work Authorization No. 38 in the amount of $42,405.70 under Contract 2005-07 with Tetra Tech Inc., 201 E. Pine Street, Suite 1000, Orlando, FL 32801 for design, permitting, bid, and construction phase services for improvements to Production Well 44 in order to return this well to service.  The work scope includes, electrical, instrumentation, and controls; pump, motor, piping required in the well; and discharge piping and appurtenances to connect to the existing raw water line.  This well was decommissioned in 1990 at the request of St. John's River Water Management District (SJRWMD).  The 2013 Consumptive Use Permit (CUP) authorized the recommissioning of the well as a drinking water supply well to the City's Brennan Water Treatment Plant.  It was recently cleaned below ground and tested to ensure production capacity.  The purpose of this request is to maintain compliance with the St. John's River Water Management District Consumptive Use Permit.  Funds are available in the Water and Sewer R&R Fund. 

     Recommendation:  Director of Utilities recommends adoption of the

     Resolution.

Resolution approving a Maintenance Agreement with the Florida Department of Transportation for new landscaping along a portion of East International Speedway Boulevard (ISB) between South Peninsula Drive and Grandview Avenue.  The City desires to provide and install landscape amenities along a portion of East ISB to provide an aesthetic benefit to the roadway corridor for both residents and those visiting the City.  The landscaping will provide an attractive corridor amenity that will help encourage economic growth along the roadway corridor. 

     Recommendation:  Deputy Public Works Director recommends adoption

     of the Resolution. 

Resolution authorizing payment from the General Fund in the amount of:

$200 to The American Red Cross for the Annual Making Strides-Breast Cancer Walk, Saturday, October 29, 2016 and $20 to Cultural Services Department for the participation fee for The Navigators to present at the Back Pack Give-Away from the Bike Week Sponsorship Funds of Mayor Derrick L. Henry.

    Recommendation:  Chief Financial Officer recommends adoption of

    the Resolution.    

Ordinance on first reading - PUBLIC HEARING - approving a request to rezone 16.8± acres of land in the area generally located along South Palmetto Avenue, between Live Oak Avenue and South Street, from Single Family Residence (SFR-5), Residential/Professional (RP); and Planned Development-Redevelopment (PD-RD) to Downtown Residential (RDD-6) to encourage the preservation of the historic residential character of the Old Daytona neighborhood.   

    Reed Berger, Redevelopment Director, to report.     

    Recommendation:  Downtown Redevelopment Board recommends

                                 approval 7-to-0.

                                 Planning Board recommends approval 6-to-1.

     Action:  Motion to pass Ordinance on first reading.

        Note:  If passed, Public Hearing, August 17, 2016.

Ordinance on first reading - approving a request to rezone .96± acres of land located at 760 North Atlantic Avenue from Tourist Accommodations (T-1) to Planned Development-General (PD-G) for a 90 unit hotel with associated site improvements and authorizing the Mayor to execute the Planned District Agreement.  Applicant:  Joseph Hopkins, P.E., The Performance Group, Inc., on behalf of Padmavati Three, LLC.

   Richard Walton, Planning Director, to report.

   Recommendation:  Planning Board recommends approval 6-to-1.

   Action: Motion to adopt the Ordinance.

     Note:  If passed, Public Hearing, August 17, 2016.